WHO WE ARE

We are KGMADVISORY SDN BHD. Our website address is www.kgmadvisory.com

Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our Data Protection Policy, govern KGMADVISORY Malaysia’s relationship with you in relation to this website.

The term KGMADVISORY Malaysia or ‘us’ or ‘we’ refers to the owner of the website whose registered office is in Selangor, Malaysia. The term “you” refers to the user or viewer of our website.

TERM OF USE

The use of this website is subject to the following terms of use:

The content of the pages of this website is for your general information and use only. It is subject to change without notice.

• The information provided by KGMADVISORY Malaysia via www.kgmadvisory.com is governed by the Terms of Use. To the fullest extent permitted by law, KGMADVISORY Malaysia is not liable for any damage or loss of any kind caused directly or indirectly by the use of its information or any derived analyses or applications.
• Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness, or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors, and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
• Usage of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It will be your own responsibility to ensure that any products, services, or information available through this website meet your specific requirements.
• This website contains material that is owned by or licensed to us. This material includes, but is not limited to, the editorials, the design, layout, look, appearance, and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
• All trademarks reproduced on this website that is not the property of, or licensed to, the operator is acknowledged on the website.
• Unauthorized use of this website may give rise to a claim for damages and/or be a criminal offense.
• From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
• You may not create a link to this website from another website or document without KGMADVISORY Malaysia’s prior written consent.
• Your use of this website and any dispute arising out of such use of the website are subject to the laws of Malaysia.

You agree to let us send personal one-to-one communications to you. Examples of this may include sending you mail address verification messages and replying to queries sent from your mail address.

EMAIL DISCLAIMER

This email, its content, and any files attached to or transmitted with it are intended solely for the addressee(s) and may be subject to legal privilege and/or confidential. Access by any other party is unauthorized without the express permission of the sender. If you have received this email in error, you may not copy or use its content, attachment(s), or information in any way. Please delete it and contact the sender via return email or at the telephone numbers stated above. This email has been prepared using information believed by the author to be reliable and accurate, but KGMADVISORY (“KGM”) makes no warranty as to accuracy or completeness. In particular, KGMADVISORY does not accept responsibility for changes made to the content and/or attachment(s) after it has been sent. Unless otherwise stated, any views expressed in this email and/or its attachment(s) are those of the sender and do not necessarily reflect the views of KGMADVISORY. We make every effort to keep our network free from viruses. You do, however, need to check this email and its attachment(s) for viruses, as we can take no responsibility for any viruses which may be transferred by way of this email.

DATA PROTECTION POLICY

This document (“Policy”) applies to all personal data collected by KGMADVISORY Malaysia and all its related companies (collectively referred to herein as “KGMADVISORY”, “us”, “we” or “our”). 

The purpose of this Policy is to inform you of how KGMADVISORY manages Personal Data which is subject to the personal data protection principles under the Malaysian Personal Data Protection Act 2010 (Act 709) (“the Act”) or similar personal data protection principles applicable to companies which provide company formation and administration services.

By interacting with us, submitting information to use, or signing up for any products and services offered by us, you agree and consent to KGMADVISORY, as well as our authorized representatives and/or agents, collecting, using, disclosing, and sharing amongst themselves your Personal Data, and disclosing such Personal Data to KGMADVISORY’s authorized service providers and relevant third parties in the manner set forth in this Policy.

This Policy supplements but does not supersede nor replace any other consents you may have previously provided to KGMADVISORY in respect of your Personal Data, and your consents herein are additional to any rights which KGMADVISORY may have at law to collect, use or disclose your Personal Data.

KGMADVISORY may from time to time update this Policy to ensure that it is consistent with our future developments, industry trends, and/or any changes in legal or regulatory requirements. Subject to your rights at law, you agree to be bound by the prevailing terms of this Policy as updated from time to time on our website.

Personal Data

• In this Policy, “Personal Data” refers to any data, whether true or not, about an individual who can be identified (a) from that data; or (b) from that data and other information to which we have or are likely to have access, including data in our records as may be updated from time to time.
• Examples of such Personal Data you may provide to us include (depending on the nature of your interaction with us) your name, NRIC, passport or other identification numbers, age or birth date, mobile number(s), telephone number(s), facsimile number(s), mailing address, email address, network data and any other information relating to any individual which you have provided us via our interaction with you.

Collection of Personal Data

Generally, our collection of Personal Data includes, but is not limited, to the following ways:

• When you submit any forms relating to any of our products and services;
• When you enter into any agreement or provide other documentation or information in respect of your interactions with us, or when you use our services;
• When you interact with our staff, for example, via telephone calls, letters, face-to-face meetings, social media platforms, and emails;
• When you interact with us via any of our websites or use services on any of our websites,
• When you request that we contact you or request that you be included in an email or other mailing list,
• When you respond to our promotions, initiatives, or to any request for additional Personal Data;
• When your images are captured by us via CCTV cameras while you are within our premises, or via photographs or videos taken by us or our representatives when you attend events at our premises;
• When you are contacted by, and respond to, our marketing representatives;
• When we receive references from business partners and third parties, for example, where you have been referred by them;
• When you engage us through any social media on the Internet and on the social media itself;
• When we seek information from third parties about you in connection with the products and services you have applied for and/or
• when you submit, divulger, or disclose your Personal Data to us for any other reason.
• If you provide us with any Personal Data relating to a third party (e.g., information about your spouse, children, parents, and/or employees), by submitting such information to us, you represent and warrant to us that you have obtained the consent of the third party to provide us with their Personal Data for the respective purposes.

Purposes for Collection, Use, and Disclosure of Your Personal Data

Generally, KGMADVISORY collects, uses, and discloses your Personal Data for the following purposes:

• responding to your queries, feedback, and requests;
• verifying your identity and processing payments;
• managing the administrative and business operations of KGMADVISORY and complying with internal policies and procedures;
• providing updates and other communications on developments relating to KGMADVISORY;
• facilitating business asset transactions (which may extend to any mergers, acquisitions, or asset sales) involving KGMADVISORY;
• matching any Personal Data held which relates to you for any of the purposes listed herein;
• preventing, detecting, and investigating (possible) criminal activity, suspicious transactions, and/or analyzing and managing commercial risks;
• facilities management (including but not limited to maintaining the security of our premises);
• managing the safety and security of our premises and services (including but not limited to carrying out CCTV surveillance);
• in connection with any claims, actions, or proceedings (including but not limited to drafting and reviewing documents, transaction documentation, obtaining legal advice, and facilitating dispute resolution), and/or protecting and enforcing our contractual and legal rights and obligations;
• Conducting investigations relating to disputes, billing, or fraud (transactional or otherwise);
• Managing and preparing reports on incidents and accidents;
• meeting or complying with any applicable rules, laws, regulations, codes of practice, or guidelines issued by any legal or regulatory bodies which have jurisdiction over KGMADVISORY (including but not limited to responding to regulatory complaints, disclosing to regulatory bodies, and conducting audit checks, due diligence, and investigations);
• financial reporting, regulatory reporting, management reporting, risk management, audit, and record-keeping purposes;
• project management;
• providing media announcements and responses; and/or
• any other purpose reasonably related to the aforesaid.

In addition, KGMADVISORY collects, uses, and discloses your Personal Data for the following purposes, depending on the nature of your relationship with us:

If you are a client of KGM ADVISORY:

• We will be assessing and processing any applications or requests made by you for products and services offered by KGMADVISORY, including corporate secretarial services, incorporation services, tax and accounting services, and payroll services;
• requesting feedback or participation in surveys, as well as conducting market research and/or analysis for statistical, profiling, or other purposes for us to review, develop and improve the quality of our products and services;
• facilitating the continuation or termination of the relationship and the provision of services to you in accordance with the mandate that you have agreed with us;
• client marketing and/or client relationship management, including sending information relating to our services and business, services offered by third parties, event invitations, newsletters, or publications;
• archival management (including but not limited to warehouse storage and retrievals); and/or
• any other purpose reasonably related to the aforesaid.

If you are an existing employee of KGM ADVISORY:

• providing remuneration, reviewing salaries and bonuses, conducting salary benchmarking reviews, appraisals, and evaluations;
• staff orientation and entry processing;
• administrative and support processes relating to your employment, including its management and termination, as well as staff benefits, including manpower, business continuity, and logistics management or support, processing expense claims, medical insurance applications, medical services, leave administration, training, learning and talent development, and planning and organizing corporate events;
• providing you with tools and/or facilities to enable or facilitate the proper and effective performance of your duties;
• compiling and publishing internal directories and emergency contact lists for business continuity;
• conducting analytics and research for human resource planning and management, and for us to review, develop, optimize, and improve work-related practices, environment, and productivity;
• administering cessation or termination processes; and/or
• any other purpose reasonably related to the aforesaid.

If you submit an application to us as a candidate for an employment position:

• managing, checking, and verifying your application;
• performing background (employment, solvency and/or good standing) checks, and verifying all your employment details and qualifications;
• providing or obtaining employee references and for background screening;
• assessing your suitability for the position applied for; and/or
• any other purposes relating to any of the above.

If you do not interact with us in the manners specified above, we may collect, use and/or disclose your Personal Data for the following purposes, in accordance with the Act:

• For the purposes for which we have specifically obtained your consent; and/or
• For the purposes for which you have provided your Personal Data to us.
• If you have provided your Malaysian telephone number(s) and have indicated that you consent to receive marketing or promotional information via your Malaysian telephone number(s), then from time to time, KGMADVISORY may contact you using such Malaysian telephone number(s) (including via voice calls, text, fax or other means) with information about our products and services.
• When the need arises for Personal Data to be collected, used, or disclosed for purposes other than the ones originally consented for, we will obtain your specific consent in that regard, where necessary, in accordance with the Act.
• As KGMADVISORY relies on your Personal Data to provide products and services to you, you should ensure that all Personal Data submitted to us is current, complete, accurate, true, and correct.

DISCLOSURE OF PERSONAL DATA

KGM ADVISORY will take reasonable steps to protect your Personal Data against unauthorized disclosure. Subject to the provisions of any applicable law, your Personal Data may be disclosed by KGMADVISORY, for the purposes listed above (where applicable), to the following entities or parties, whether they are located overseas or in Malaysia:

• our existing or future related companies;
• agents, contractors, or third-party service providers who provide operational services to KGMADVISORY, such as courier services, telecommunications, information technology, payment, printing, technical services, training, market research, call center, security, employee recognition, storage, and archival or other services to KGMADVISORY;
• any business partner, investor, assignee, or transferee (actual or prospective) to facilitate business asset transactions (which may extend to any merger, acquisition, or asset sale) involving KGMADVISORY;
• banks, financial institutions, credit card companies, and their respective service providers;
• in the event of default or disputes, any debt collection agencies or dispute resolution centers (whether in Malaysia or otherwise);
• any liquidator, receiver, official assignee/trustee, judicial manager, or any other person appointed under or pursuant to any applicable law or court order in connection with the bankruptcy, liquidation, winding up, judicial management, or any other analogous process in respect of any individual, company or business;
• our professional advisors such as consultants, auditors and lawyers;
• any judicial, administrative or regulatory body, any government or public agency, statutory boards or authorities or law enforcement bodies or any agents thereof, having jurisdiction over KGMADVISORY; and/or
• any other person in connection with the purposes set forth above.

Retention of Personal Data

KGMADVISORY will retain your Personal Data only as long as the purposes for which such data is collected or used continue, or where necessary for our legal or business purposes (“Purposes”).

KGMADVISORY will take all reasonable steps to ensure that all Personal Data is destroyed or permanently deleted if it is no longer required for those Purposes, within seven (7) days from the completion of the commercial transaction, unless required to be kept in our records for legal, compliance or accounting purposes.

Use of Cookies

A cookie is a small piece of information that is placed on your computer when you visit certain websites. The cookies placed by the servers hosting our websites are readable only by us, and cookies cannot access, read or modify any other data on an electric device, nor does it capture any data which allows us to identify you individually. The data collected by the cookies will be used for the purpose of improving your browsing experience on our websites and to enable KGMADVISORY to serve you better.

Should you wish to disable the cookies associated with these technologies, you may do so by changing the setting on your browser. However, you may then not be able to enter certain part(s) of our websites.

Data Security

KGMADVISORY will make reasonable efforts to protect Personal Data in our possession or our control by making reasonable security arrangements to prevent unauthorized access, collection, use, disclosure, copying, modification, disposal, or similar risks.

Links to Other Websites

Our websites may contain links to other websites operated by third parties. As KGMADVISORY does not have any control over such third-party websites, we cannot be responsible for the privacy practices of websites operated by third parties that are linked to our websites. Once you have left our websites, you should check the applicable data protection policy of the third party to determine how they will handle any information they collect from you.

Contacting Us

If you:

• have any questions or feedback relating to your Personal Data or our Policy;
• would like to withdraw your consent to any use of your Personal Data as set out in this Policy; or
• would like to obtain access to and make corrections to your Personal Data records,

you can contact our Data Protection Officer via info@kgmadvisory.com

• If you withdraw your consent to any or all use or disclosure of your Personal Data, depending on the nature of your request, KGMADVISORY may not be in a position to continue to provide our products or services to you or administer any contractual relationship in place. Such withdrawal may also result in the termination of any agreement you may have with us. KGMADVISORY’s legal rights and remedies are expressly reserved in such an event.

Governing Law

This Policy and your use of this website shall be governed in all respects by the laws of Malaysia.

COOKIE POLICY

KGM ADVISORY and its affiliates (collectively, “KGMADVISORY”, “us”, or “we”) understand that your privacy is your top priority concern. This cookie policy explains why and how we use website cookies, how third parties we may partner with may use cookies, your choices regarding cookies, and further information about cookies.

Welcome to our website. If you continue to browse and use this website you are agreeing to comply with and be bound by the Term of Use, which together with our Data Protection Policy governs KGMADVISORY’s relationship with you in relation to this website.

What are Cookies?

A cookie is a small text file that can be stored on the user’s browser or his/her computer’s hard drive if the user agrees. To a certain extent, his or her computer’s hard drive will contain information that is being transferred from the cookies.

Why do we use Cookies?

Cookies perform many different jobs that will make your user experience more interesting and interactive. We use cookies to recognize you and your interest, to generate web analytics. The main reason for doing this is to help us to make sure that you will have a good user experience whenever you surf our website, which also includes behavioral advertising. This will also enable us to improve our website.

How do we use Cookies?

• Analytical/performance cookies
  This enables us to keep track of web traffic (who visited our website and how many visited us) as well as users’ behaviors (i.e., browsing patterns) and user preferences. This is important as it allows us to keep improving to deliver the best service.
• Functionality cookies
  This helps us to recognize old faces. This is essential as it allows us to personalize your experience at our website – we can tailor the right content that suits you by remembering your preferences and recognizing your interests.
• Targeting cookies
  This is a function to help us to remember your interest and preferences on the site that you visit often (this includes the pages you have visited before and the links you have followed). We will then use this information to help you navigate between web pages in a breeze. However, do note that third parties (e.g., advertising networks and web traffic analysis services) may also use cookies, over which we do not have control.

In any event, all cookies persist until deleted. Session cookies will expire when you close your browser.

Google Analytics

In addition to our own cookies, we use Google Analytics (a web analytics service provided by Google Inc.) to help us to understand your browsing pattern and interest as well as to report usage statistics of the website. Google may disclose this data to third parties as and when required by law, or where such third parties process the data on behalf of Google.

By using the website, you consent to the use of cookies as well as the data processing by Google. Please note that you may install the Google Analytics Opt-Out Browser Add-On as a move to prevent Google Analytics cookies from being set.

Can you opt-out/delete Cookies?

Yes, you can choose to opt-out or delete cookies if need be. In the case that you would like to delete cookies or instruct your web browser to block cookies, please proceed to the help pages of your web browser. The outcome of such deletion is simple: you might not be able to use all the features we offer and your preferences might not be stored.